FAQs

We are now booking events for July 2021 and beyond in OMCA’s soon to be complete renovated OMCA Garden and Peace Terrace. Please contact the Event Sales Team for more information about availability and rates. 

1) What is the capacity for the OMCA Garden and Peace Terrace?

Based on  COVID-19 social distancing, here are the OMCA capacities for outdoor venues:
OMCA Garden - 100
Peace Terrace - 10

2) How can I check availability or place a hold on a potential date?

Please submit this form to find out about the availability of your preferred event date.  We will contact you to let you know if the date is available and set up a time to connect and discuss your plans.  We can place a hold on your preferred date for 30 days,  after which your hold can be canceled without notice.

3) What are the standard times for an event at the museum?

OMCA Garden
6:00 pm to 10:00 pm
Events may be extended to 12:00 am provided there is no amplified sound between 10:00 pm and 12:00 am.

Peace Terrace - This area is not ADA accessible
11:00 am to 5:00 pm

We may be able to plan events outside of these hours on a case by case basis, depending on Museum planned programming. Please check with your Event Sales Representative.

4) What are the rental fees?

Please contact us to inquire about rates for your special event.

5) What does the rental of the museum include?

The rental fee includes the following:

  • Rental of a specific venue. Please note: your rental agreement does not provide access to the entire campus. 
  • OMCA Event Lead who oversees the event from the beginning of set up until the end of breakdown. 
  • Entry & Exit Security
  • Roaming Security as needed
  • Janitorial Services for restroom maintenance
  • Wayfinding signage from entry/exit points to your event
  • Limited power
  • Extended garage hours - Event guests pay a flat fee for event parking.
  • An Event Sales Representatives will assist you with the following basic planning of your celebration:
    • Execution of the contract and payments
    • Answering questions about your event Monday through Friday from 9am - 5 pm
    • 1 Mid-planning check-in meeting  if needed
    • 1 Final walkthrough 30 days prior to your event

6) How early can my caterer, florist, or other vendor access the museum for set-up?

Setup may begin 2 to 3 hours before your event. Setup allowance is on a case by case basis depending on other museum activity. Please see the event staff for further guidelines. 

7) Does the museum provide any event supplies, tables or chairs, food, and beverages and/or decor?

The museum does not provide any equipment or event supplies. All tables, chairs, heaters,  decor, flowers, food, and beverages must be secured directly by the client.  Please see our approved catering and recommended vendors lists for information about all aforementioned items needed for your event. 
 

8) What is the policy for using outside caterers at OMCA?

The museum has a list of seven approved caterers who can provide food service and one exclusive bar provider for your event. Outside caterers and bar providers are not permitted nor is there an option to pay a buyout fee.

9) Where can guests park? 

ACE Parking manages the OMCA garage located at 1000 Oak Street, with entrances on Oak and 12th Streets. The garage includes  180 parking spaces. Metered street parking is also available on streets surrounding the Museum. See a map of the garages nearby.

10) Do I need to hire a wedding planner?

OMCA requires all weddings and large event clients to hire a professional Event Planner to handle the planning process of the event. Your hired Event Planner’s duties will include, but are not limited to, creating a full event timeline, running the rehearsal, on site coordination of the ceremony & reception, in person meetings & consultations and coordinating with all vendors on the timeline, set up, décor and logistics of your celebration. Please ask your OMCA Event Sales Representative for a list of preferred & qualified Event Planners.

11)  Are there restrictions with regard to decorations, music, and entertainment at OMCA?

All decorations must be free-standing. Nothing can be attached to glass, walls or trees.
Outdoor amplified sound must be permitted and end by 10:00 pm as per the City of Oaklands guidelines.
 

12) What is the rain plan for the OMCA Garden and Peace Terrace?

Due to COVID-19 guidelines from Alameda County Health Department, we are not able to offer indoor events or tent rentals as a rain plan.  Check with your Event Representatives on fun ways to keep guests dry in the event of a light shower. 

13) How can I see the spaces that are available for rent? 

The Event Sales department is available to provide in-person tours of the OMCA Garden and Peace Terrace with an appointment, provided we are not closed to the public due to COVID-19 restrictions.  Please contact us with your event details and schedule a date and time for your site visit. We are not able to accommodate walk-in tours.

14) Do I need a permit to hold events at the museum?

Renters are responsible for obtaining the appropriate permits for their events. Here is a list of commonly required permits:

15) Does the museum offer a nonprofit discount?

Yes. Please provide a copy of your 501c3 Determination Letter from IRS to be extended the nonprofit discount before we create and send a contract. 

16) May I include gallery access during my event?

Upon request, we can include access to special exhibitions inside the Great Hall Gallery for up to 2 hours during a  cafe event. Additional  fees will be added to your contract.  Please ask your event representative for more information.

17) How do I move forward with booking an available date?

Facility rental contracts must be signed and returned accompanied by the listed deposit within 7 days of receiving. A fully executed copy of the contract will then be sent to you.

18) What type of event rentals  can be held at the Oakland Museum of California?

OMCA is available for private seated dinners, cocktail receptions, theater-style presentations, weddings and rehearsal dinners, anniversary celebrations, and similar corporate, nonprofit and social events. Learn more about Weddings & Private events or Corporate & Nonprofit events.

OMCA is not able to accommodate political fundraisers, art exhibitions other than those curated by OMCA, ticketed events during museum public hours, and public events or performances during museum public hours. 
 

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