FAQs

We are now booking events for July 2022 and beyond. Please contact the Event Sales Team for more information about availability and rates. If you are a community organization or artist with a programming proposal, please contact the programs team.

1) What is the capacity for the OMCA Garden and Peace Terrace?

Please see the venue chart listed on the venues page. 

2) How can I check availability or place a hold on a potential date?

If your event is 3 months or more away, please submit this form to find out about the availability of your preferred event date. We will contact you to let you know if the date is available and set up a time to connect and discuss your plans. We can place a hold on your preferred date for 30 days, after which your hold can be canceled without notice. Are you a community organization or artist with a programming proposal? Please email programs@museumca.org.

3) What are the standard times for an event at the museum?

Please see the Venues page for more information.

4) What are the rental fees?

Please contact us to inquire about rates for your special event.

5) What does the rental of the museum include?

The rental fee includes the following:

  • Rental of a specific venue. Please note: your rental agreement does not provide access to the entire campus. 
  • One OMCA Event staff who oversees the event from the beginning of set up until the end of breakdown. 
  • Entry & Exit Security
  • Roaming Security as needed
  • Janitorial Services for restroom maintenance
  • Wayfinding signage from entry/exit points to your event
  • Limited power
  • Extended garage hours - Event guests pay a flat fee for event parking.
  • An Event Sales Representatives will assist you with the following basic planning of your event:
    • Execution of the contract and payments
    • Answering questions about your event Monday through Friday from 9am - 5 pm
    • 1 Mid-planning check-in meeting if needed
    • 1 Final walkthrough 30 days prior to your event

6) How early can my caterer, florist, or other vendor access the museum for set-up?

Setup may begin 2 to 3 hours before your event. Setup allowance is on a case by case basis depending on other museum activity. Please see the event staff for further guidelines.

7) Does the museum provide any event supplies, tables or chairs, food, beverages and/or decor?

The museum does not provide any equipment or event supplies. All tables, chairs, heaters,  decor, flowers, food, and beverages must be secured directly by the client.  Please see our approved catering and recommended vendors lists for information about all aforementioned items needed for your event.

8) What is the policy for using outside caterers at OMCA?

The museum has a list of seven approved caterers who can provide food service for your event. Please see an Event Sales Team member regarding bar service. Outside caterers and bar providers are not permitted nor is there an option to pay a buyout fee.

Barbara Llewellyn Catering and Event Planning
Carrie Dove Catering
Grace Street Catering
Hugh Groman Catering
Karen Bevels Custom Catering
Market Hall Caterers
Pinx Catering

9) Where can guests park? 

ACE Parking manages the OMCA garage located at 1000 Oak Street, with entrances on Oak and 12th Streets. The garage includes  180 parking spaces. Metered street parking is also available on streets surrounding the Museum. See a map of the garages nearby.

10) Do I need to hire a wedding planner?

OMCA requires all wedding and large event clients to hire a professional Event Planner to handle the planning process of the event. Your hired Event Planner’s duties will include, but are not limited to, creating a full event timeline, running the rehearsal, on site coordination of the ceremony & reception, in person meetings & consultations and coordinating with all vendors on the timeline, set up, décor and logistics of your celebration. Please ask your OMCA Event Sales Representative for a list of preferred & qualified Event Planners.

11)  Are there restrictions with regard to decorations, music, and entertainment at OMCA?

All decorations must be free-standing. Nothing can be attached to glass, walls or trees.

Outdoor amplified sound must be permitted and end by 10:00 pm as per the City of Oaklands guidelines.

12) What is the rain plan for the OMCA Garden and Peace Terrace?

Depending on the setup of the event, Garden events with a guest count of 250 or less can plan to use the cafe as their backup rain plan for an additional fee. All clients with a higher guest count will need to submit in writing what their rain plan is before signing a contract.

13) How can I see the spaces that are available for rent? 

The Event Sales department is available to provide in-person tours with an appointment. Please contact us with your event details and schedule a date and time for your site visit. We are not able to accommodate walk-in tours.

14) Do I need a permit to hold events at the museum?

Renters are responsible for obtaining the appropriate permits for their events. Here is a list of commonly required permits:

15) Does the museum offer a nonprofit discount?

Yes. Please provide a copy of your 501c3 Determination Letter from the IRS to receive the nonprofit discount before we create and send a contract. 

16) May I include gallery access during my event?

Upon request, we can include access to special exhibitions inside the Great Hall Gallery or Core Galleries for up to 2 hours during an event. Additional fees will be added to your contract. Please ask your event representative for more information.

17) How do I move forward with booking an available date?

Please contact Event Sales 3 months in advance of your event. Rental contracts must be signed and returned accompanied by the listed deposit within 7 days of receiving. A fully executed copy of the contract will then be sent to you.

18) What type of event rentals can be held at the Oakland Museum of California?

OMCA is available for private seated dinners, cocktail receptions, theater-style presentations, weddings and rehearsal dinners, anniversary celebrations, and similar corporate, nonprofit and social events. Learn more about Weddings & Private events or Corporate & Nonprofit events. If you a community organization or artist with a programming proposal, please email programs@museumca.org.

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